Construction Change Order Request
Form Template

In the dynamic world of construction, projects rarely proceed exactly as initially planned. Unforeseen circumstances, client requests, or design modifications often necessitate adjustments to the original scope of work. This is where a Construction Change Order Form Template becomes an indispensable tool. It serves as the official documentation for any alteration to the project's original contract, ensuring clarity, accountability, and legal protection for all parties involved. Utilizing a standardized template streamlines this critical process, helping to maintain project timelines and budgets while fostering transparent communication between owners, contractors, and subcontractors.

Why is a Construction Change Order Form Important?

The importance of a robust change order process cannot be overstated. It acts as a formal agreement that acknowledges and approves deviations from the initial contract. Without it, projects can quickly spiral out of control, leading to costly disputes, delays, and strained relationships. Key benefits include:

• Prevents Misunderstandings: Clearly outlines proposed changes, their impact on cost, schedule, and scope.
• Ensures Financial Clarity: Provides a documented agreement on additional costs or credits, protecting both client and contractor.
• Maintains Project Schedule: Formally adjusts project timelines to accommodate new work or delays.
• Legal Protection: Serves as a legally binding amendment to the original contract.
• Manages Scope: Helps prevent "scope creep" by requiring formal approval for every alteration.

Who Needs This Form?

Virtually anyone involved in a construction project benefits from a well-structured change order form:

• General Contractors: To request or approve changes from owners and issue changes to subcontractors.
• Subcontractors: To document additional work requested or adjust for unforeseen conditions.
• Project Owners/Clients: To formally request modifications and approve or reject proposed changes, understanding implications.
• Project Managers: To track and manage all project changes, ensuring proper documentation and integration.

Best Practices for Using a Change Order Form

To maximize the effectiveness of your change order process, consider these best practices:

• Document Everything: All changes, no matter how minor, should be in writing using the form.
• Be Specific: Clearly detail the exact nature of the change, including materials, labor, scope adjustments, and the precise impact on cost and schedule.
• Obtain Signatures: Ensure all relevant parties sign and date the form before any work on the change commences.
• Provide Justification: Include a brief explanation for why the change is necessary.
• Process Promptly: Address and process change orders as quickly as possible to avoid project delays.
• Maintain Records: Keep a centralized, organized record of all approved and rejected change orders.

By diligently implementing a standardized construction change order form template, project stakeholders can navigate the inevitable shifts and turns of construction projects with confidence, ensuring successful outcomes and fostering strong working relationships.